Conducting a successful board session requires a variety of skills in everything from the creation of materials for board meetings to the facilitation of productive discussions. A well-run board meeting why not try these Top Features of Digital Portals Designed for Board Secretaries should lead to actions items that are carried out after the meeting, to help push forward. Effective board governance is the key to success in these areas. It encourages a diversity of viewpoints, encourages discussions that lead to new insights, and promotes productive deliberations.
Make an agenda and make sure to share it prior to the time.
Effective board meetings begin with a properly-planned agenda that provides a roadmap for discussion and ensures that all critical topics are addressed. Board members should be encouraged to review agendas in advance of the meeting and suggest changes or additions if they are required. A concise and clear agenda can help keep the meeting on track, preventing discussions from getting off-topic or becoming lengthy.
Conduct a Roll Call to determine quorum
Make sure that all board members attend the meeting. This can be achieved by using a roll call, an online tool, such as Krisp, or the document that governs the meeting to determine number of individuals required to conduct business.
Encourage Participation
Participation in productive discussions requires active participation by all participants. This can be facilitated by encouraging board members to speak their views, extending out to those who may not be as vocal, and encouraging discussions using tools such as decision matrices, SWOT analyses and decision matrices. It is also essential that all opinions are respected and appreciated, regardless of whether or not they align with the general consensus of the meeting.