Board management software is a very popular way for business leaders to keep the track of agendas, documents and more. These software tools are designed to enhance the efficiency of the boardroom and simplify processes that are time-consuming and costly.
When evaluating a portal for boards, it is crucial to determine the areas of pain for the entire board cycle. This includes everything from meeting preparation to recording-keeping. To do this, look at the following areas –
Access to meetings and meeting preparation
Directors of the board should be provided with information on the meeting in advance, which includes a link for the online meeting as well as a PDF version of the book that is for board members. This way, they can create annotations online and remain prepared for the meeting without needing to physically attend. During the meeting, directors are able to make use of the iOS app to scroll through the boardbook and follow along with the presentation while keeping track of their annotations.
The system should offer an online space central to sharing documents, and the ability to restrict access to a specific user or groups. This feature allows businesses to protect sensitive information and to prevent non-authorized individuals from accessing sensitive information.
In addition, the system should be capable of tracking documents from creation to storage and distribution. This way, if a company undergoes an audit, they won’t need to spend the time looking through files that were shared across various folders.